2024.1 Cumulative Patch Notes by Module

Vendor Last Payment Activity Report - This new report has been added to the Accounts Payable Reports menu. The report was designed to assist with the identification of active vendors who may be inactivated due to no payment activity since a specified date.

The report can be filtered by eligibility for inactivation. This filter is based upon the same inactivation criteria used on the Vendor Service page. The options are All, Yes, No. The output format is a pop up grid, which will allow for sorting, filtering and exporting.

This was one of the 2024 FM Design Challenge winning ideas. (Financial Management > Reports > Accounts Payable > Vendor Last Payment Activity Report)

1099 Processing - 2024 Tax Year 1099 Updates

Following is an overview of what has been added or changed since the 2023 year-end:

1099 Transmittal File

• Combined Federal/State Filing (CF/SF) Program: The IRS has added Rhode Island to the list of participating states.

• A new File Type dropdown has been added to allow users to select the following file types:

  FIRE - Filing Information Returns Electronically

  IRIS - Information Returns Intake System

1099 Entry Pages

• To accommodate IRIS reporting requirements, Recipient/Transferor name fields have been broken down into the following fields:

  Last Name/Business

  First Name

  Middle Name

  Suffix

1099 Audit Reports

• The new 1099 SSN Vendors Missing First Name report has been added to assist users with identifying 1099 vendors on the Vendor Service page with a social security number but no value included in the First Name or 1099 First Name fields.
• This is a requirement for IRIS reporting purposes only.

1099 Country Mapping

• This new page was added to the 1099 Processing workflow to allow users to map country codes to state codes.
• The country code is a requirement for IRIS reporting purposes only.
• Users must be authorized to the permission Vendor 1099 Country Mapping.

Vendor 1099 Processing - Audit Reports - The new "1099 SSN Vendors Missing First Name" report has been added to assist with the setup for the new IRIS transmittal file reporting. The IRIS formatting guidelines requires the recipient name on the file to be broken down into separate First Name, Middle Name, Last Name, Suffix fields for any vendor with a social security number (SSN) as their reporting tax ID.

To assist with identifying 1099 vendors missing this information, this report will return vendors that meet the following criteria:

• The vendor is flagged as a 1099 vendor.
• 1099 Transactions exist for the vendor within the date range specified on the selection criteria.
• The social security number (SSN) field is populated on the vendor service page.
• An active vendor contact exists where the Primary 1099 option is checked, but the 1099 First Name field is blank.
• The First Name field on the General page is blank, the 1099 First Name is blank, and there are no active vendor contacts where the Primary 1099 option is checked.

(Financial Management > Year-End Processing > Vendor 1099 Processing > 1099 Audit Report)

The New York Quarterly Tax and Wage Report has been updated (Human Resources > State Requirements > NY > Quarterly Wage Report/System Settings Maintenance):

• The UI Gross column has been added to the CSV file.
• The Regular Wages validation set has been updated to R.
• The summary report formatting has been updated to allow for additional characters in the withholding totals section to avoid wrapping.

Quarterly Wage General tab in New York System Settings Maintenance:

• Only the Reporting Year Start Date requires an entry.
• The leading zero drops from the Employer Registration Number but is retained on the transmittal.
• The UI Wage Base must be 0 for self-funded customers.